Did you know?

Contract expiry alert emails are now being sent to supervisors and staff notifying them of pending contract expiry across all person types e.g. Fixed Term, Casual, IT Access, Honorary, and visitors.


Supervisors receive an email on the 1st day of every month, with a list of up to 25 staff members whose contracts will expire in the next 3.5 months (105 days) while affected staff receive an email at 60 and 30 days prior to contract expiry date for every individual contract or assignment they hold with the University. This email alert system is designed to allow time for pro-active workforce planning, reduce urgent payroll and IT access issues and increase trust in employment relationship and HR.

This initiative is part of the Ready to Work project being led by University Services that has automated the Fixed Term (HR22) process and will provide a new casual hiring solution with the aim of removing the manual work involved in renewing/non-renewing employees on fixed term contracts and getting new or existing casual staff hired.

Managing fixed term contracts (HR22)

The online solution to replace the paper HR22 process was launched on 21 April 2016, for contracts ending from 1 July 2016.

The new system will:

  • remove the need to complete the ‘HR22’ form for each contract extension and/or end as you will be able to manage and track the progress of your employees’ fixed term contracts online
  • ​increase lead time for workforce and budget planning purposes
  • ​provide visibility of all staff member contract end dates via the Manager Dashboard
  • validate if a contract renewal meets the University’s policies

In addition, a number of other processes have been consolidated into the online solution enabling you to make changes to superannuation, work patterns, time fractions and costing at the same time as extending the contract

Casual Employment contracts

A new system designed to significantly reduce the amount of manual work required to get new or existing casual staff hired and commencing work at the University, called Manage Casual Contracts, is scheduled for introduction on 30 May 2016. The current casual e-form system will be decommissioned on 26 May 2016.

Further advice including information about training etc. to prepare for the launch date will be provided in due course.